If you have member activities that you would like to track attendance for that are not set up in the software as an event, you can use the Membership Attendance grid. This grid allows you to check-in and check-out active members based on a specific date. There is also a historic view to allow you to see past attendance.
The default date selected for the grid is the current date, however, if you need to change that date you will see a Date option on the left-hand sidebar under Queries. Click on Date and select the date from the calendar that you wish to appear on the grid. Click on Apply to change the date.
The grid will only show a listing of active members or pending members with an expiration date in the future. You can check in individual members by checking the box under the column for “In” and check them out under the “Out” column. Once the box is checked the current time will be inserted onto the grid. These check-ins and check-outs are automatically saved. If you need to edit the time you will see a blue Pencil and Paper Edit icon at the far left-hand side of the grid. Click on this icon to make your edits.
The grid allows you to search, filter, sort and save views. You also have the option to Check-In All and be able to select the time for this batch check-in. There is also an undo option to remove the check-in for all the members shown on the grid. Doing a batch check-out is also an option with a selected time as well as a batch undo for all check-outs.
Above the grid, you will find the ability to search for specific members and switch over to the historical view by clicking on Switch to Attendance History.
This view allows you to enter a date range in the From and To fields at the top of the page to produce a list of active/pending members at that time and show their check-in/out history. With the Actions menu, you can Export to Excel if desired. Custom views can be created, saved, and shared.
