Exporting to QB
How are the transactions created in Quickbooks?The transactions will be created depending on your mappings. If you export the Detail version - it will create individual transactions for the customers in Quickbooks. If the Debit is an Accounts Receivable account, then it will create an Invoice. If the Credit is an Accounts Re…Does the donor information get created in Quickbooks?You can choose Summary or Detail when exporting the file from AssociationSphere. If you choose Summary, then it will only bring in summary information for each date by account. Donor information will not be included. The export will create one general journal entry per day for t…Does the import create duplicate customers in Quickbooks?The import will use the Customer Name in Quickbooks to see if the customer already exists. It will compare the Customer Name with the First Name & Last Name in AssociationSphere. If it finds a match, it will create the transaction on that Customer record. If it does not find a m…How do I export the file from AssociationSphere?Place your mouse over your account name in the upper right corner and then choose Accounting QB Transaction Export. There is a filter called Export Status to show just transactions that have not been exported before – that is typically a good starting point for the export and th…Can I review the transactions that are in the .IIF file?Yes, you can filter the export screen and click on Export to Excel. This will bring everything into an Excel file so that you can review it before importing it into Quickbooks.Can I change the accounting instructions for just a specific transaction?Yes, on every transaction, you will see the debit, credit and class at the very bottom. This is pulling from the mappings that have been entered. If you need to change it for that transaction, select the new values and click on Save.How do I record Processing Fees Paid in Quickbooks?We recommend speaking to your accountant about how to record the processing fees when they are paid for by the donor. Since the processing fees are paid directly by the donor to a third part vendor and not the non-profit organization, they are typically not tax-deductible. Your…Recording Processing Fees to QuickbooksThere are different options to record the credit card processing fees to Quickbooks and you should consult with your accountant to determine what method works best for your organization. AssociationSphere records the processing fees that are PAID BY YOUR CONSTITUENTS in the soft…