Email Marketing Contacts - Email List Management

How to create email lists and manage recipients (also known as subscribers or contacts)

If I import an email list, do they all become constituents in the database?
Any new emails imported into the database will become new constituents and count towards your total number of constituents. The software will attempt to ide...
Tue, 7 Jul, 2026 at 3:31 PM
What file formats are supported to upload email contacts?
Acceptable file formats are .XLS, .XLSX, .ODS, .CSV. Max file size 10MB. 
Tue, 7 Jul, 2026 at 3:32 PM
Can I import recipients from my email account?
In order to import an email list, you must first export the list from your email account into an .XLS, .XLSX, .ODS, or .CSV. file. Once you file has been ex...
Tue, 7 Jul, 2026 at 3:33 PM
Can I import recipients from other CRM packages such as Microsoft Dynamics, Outlook or SalesForce.com?
We don’t directly import from such packages. However, you can export your contacts to an .XLS, .XLSX, .ODS, or .CSV. file (Max file size 10MB) and import th...
Tue, 7 Jul, 2026 at 3:34 PM
Can I combine multiple lists into one list?
Yes, you can combine multiple lists into one list by clicking on +List and selecting from existing list. A new window will open to allow you to nam...
Tue, 7 Jul, 2026 at 3:35 PM
How can I create or edit my email list categories?
Each email list is saved to a specific list category.  Email list categories are like "areas of interest" and allow you to group email lists int...
Tue, 7 Jul, 2026 at 3:50 PM
Can I export email lists out of AssociationSphere?
Yes. You can export to an Excel file from the Actions menu from most grids. The Excel file will be generated from the columns and rows showing on the grid w...
Tue, 7 Jul, 2026 at 3:59 PM
What is a “hard bounce?”
When an email message is considered permanently undeliverable, this is labeled a “hard bounce.” Emails become undeliverable when the receiving address is in...
Tue, 7 Jul, 2026 at 4:31 PM
Can I fix a constituent's hard bounce or unsubscribe email status?
If a constituent inadvertently unsubscribed from your emails or if you find an email address or spelling error that caused a hard bounce status, you can upd...
Tue, 7 Jul, 2026 at 4:32 PM
What might cause an email to “soft bounce?”
Even if you do everything right, sometimes an email will not go through to its intended recipient. This is called a “soft bounce.” In many cases, the emai...
Tue, 7 Jul, 2026 at 4:33 PM